Your new company
Provide comprehensive and professional secretarial services to the Chief Executive Officer (CEO), fulfil a secretariat role to the Board of Directors (Board) and support relevant committees as required by the CEO. Critical to this role are exceptional interpersonal, communication and time management skills, meeting minute taking skills, along with good knowledge of Microsoft office packages and the flexibility to support relevant committee meetings as required by the CEO.
Keys Duties of role:
What you'll need to succeed
- Provide proactive and comprehensive high level secretarial support to the CEO in a high paced environment and at the direction of the CEO.
- Assist the Board and CEO with the development and administration of Board/Governance policy.
- Provide a comprehensive Secretariat service to the Board including:
o coordination of the Annual General Meeting and Board meetings;
o preparation of draft agendas;
o sourcing and collation of business papers and management progress reports from relevant staff;
o attendance and recording of minutes, in a professional, accurate, confidential and timely manner; and
o Coordinate and facilitate the Board of Directors movements, including making travel and accommodation bookings and ensuring the payment of travel allowances as required
- Manage the coordination and production of the Annual Report
- Provide high level executive assistance and service of any other meetings chaired by the CEO and / or the Board including the preparation of reports and collation and delivery of information required for, and relevant to the meetings.
- Other relevant duties as directed by the CEO.
What you need to do now
- An understanding of and commitment to Aboriginal Community Control and self-determination.
- An understanding of the issues faced by Yolngu people living in remote settings.
- At least 5 year’s experience in an Executive Officer or similar senior support role.
- Strong interpersonal skills and high level verbal and written communication skills with proven ability to communicate with people from non-English speaking backgrounds, including the ability to compose correspondence, agendas, minutes, reports, charts and spreadsheets using a variety of computer software programs.
- Demonstrated ability to manage own time and available resources efficiently and effectively both independently and in team situations and to respond quickly and with agility to meet deadlines when presented with competing demands.
- Demonstrated experience and acumen in maintaining a high level of confidentiality in dealing with a range of sensitive issues.
- Current Australian Motor Vehicle Driver’s Licence (manual).
- Certificate IV or above in Public Administration, Business Management or other relevant discipline.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to firstname.lastname@example.org, or Emily Gobbert 08 8943 6021 now.
If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.LHS 297508