APS4 Executive Assistant

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Your new company
This large government department is in Central Canberra . The department has a focus on developing polices and procedures to enhance Australia. Specializing in world class research, analysis and advice to inform strategic policy and decision making.

Your new role As an APS4 Executive Assistant, you will work collaboratively with the Assistant Secretary and departmental staff across the Branch to ensure work priorities are achieved in a timely manner. You will provide comprehensive administrative support, by undertaking a wide range of duties which may include:
  • Performing ‘front of office’ support functions for each Branch, including greeting visitors, receiving and responding to phone calls, emails and general correspondence
  • Diary management and coordination including scheduling appointments and organising travel
  • Managing correspondence, including monitoring emails, preparing responses to routine and less complex enquiries; coordinating and tracking ministerial workflow; collating and follow up of information to ensure deadlines are met
  • Providing high quality administrative assistance in collating papers and folders for meetings attended by the Assistant Secretary
  • Arranging meetings and organising logistical arrangements (room bookings, refreshments and escorting external stakeholders)
  • Liaising with various stakeholders of all levels including the Minister’s Office and providing assistance with general enquiries
  • Coordinating and reconciling Senior Executive finances
  • Assisting the Divisional executive group as required (monitoring telephones to ensure core business hours are covered).
  • Providing other general administrative support functions as required.

What you’ll need to succeed
To be successful in this role you will be required to have previous experience as an APS Executive Assistant. Demonstrated experience in prioritising, coordinating and managing support. Providing a high level of attention to detail and excellent communication skills. Also proficient in desktop applications such as Word, Excel and Outlook and the ability to manage multiple priorities simultaneously.

You must be an Australian citizen and possess or be willing to go through the process to obtain and maintain a Baseline personnel security clearance.

What you’ll get in return
This large Government Department is well known for their career progression and looking after their staff. You will receive on the job training from a very knowledgeable and friendly team as well as an attractive salary.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If this job isn't quite right for you though you are looking for a new position, please contact Stephanie Perkins at stephanie.perkins@hays.com.au [mailto:stephanie.perkins@hays.com.au] for a confidential discussion on your career.

LHS 297508 #2680394


Job Type
Government & Public Services
ACT, Canberra
Office Support

Talk to a consultant

Talk to Stephanie Perkins, the specialist consultant managing this position, located in Canberra
Level 11, 60 Marcus Clarke Street

Telephone: 62577483

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